Wits Health Consortium: Filing Clerk

Main purpose of the job: To provide general administrative and clerical support to the various Research project(s)

Reference No: FC001JPTBH

Location: Jose Pearson TB Hospital

Key Responsibilities:

• Retrieving relevant files from the different locations at site and submitting the files to the filing system daily.
• Scan relevant documents obtained into the ILTBRU Drive daily
• Return files to the relevant storage facility once the scanning is completed.
• Filing of files in an organized manner – i.e. ensure that returned files are filed according to different studies filing system, (Adhere to the filing system of each study).
• Assisting with printing of study related documentations as and when required.
• Log the relevant information of the scanned/collected files on the relevant Data tracking log.
• Track files i.e. ensure that files are not misplaced between the administration team and the data team.
• Filing of files according to the relevant storage facility’s filing system as and when required.
• Upkeep and organizing of filing room so that files can be easily retrieved at any point of time
• Take ownership and accountability for tasks and demonstrates effective self-management.
• Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained.
• Maintain a positive attitude and respond openly to feedback.
• Take ownership for driving own career development.

Requirements:

• Grade 12 / Matric certificate
• 1 year experience in office administration

Desirable additional education and personal abilities:

• A relevant qualification in Office / Business Administration.
• Exceptional organisational and administrative skills with working knowledge of Microsoft Office.
• Able to maintain confidentiality, tact and professionalism always.
• Self-motivated, able to work independently and work as part of a multidisciplinary team.