NBCRFLI: Secretariat Internship

Role Purpose: To provide efficient and effective administrative and secretariat support to the Council, EXCO, Council Committees, Task Teams, and Management Committees. 

Location: Braamfontein, Johannesburg

Duration: The internship program will run for one year, with a monthly stipend to be paid.

Responsibilities:

• Provide general office administration, including planning and coordination.
• Prepare meeting notices, agendas, and packs.
• Attend meetings, take minutes, and record key discussions and decisions.
• Ensure the timely delivery and distribution of meeting documentation.
• Book meeting venues, coordinate catering, and assist with travel arrangements.
• Maintain Council/EXCO documents with proper record-keeping and ensure easy access.
• Ensure minutes are signed by the relevant Chairperson and securely stored.
• Maintain minute books and other statutory registers.
• Type documents, reports, and letters in preparation for meetings.
• Coordinate and facilitate the completion of councillors’ payroll documents.
• Maintain, update, and upload information to the Diligent Boards platform.
• Perform ad-hoc duties as required

Requirements:

A relevant qualification in:

• Management,
• Public Administration,
• Law,
• Corporate Governance,
• or a related field with a focus on Secretariat functions is required.

Skills and Competencies:

• Proficiency in MS Office Suite.
• Ability to follow instructions accurately.
• Strong attention to detail.
• Ability to work both independently and as part of a team.
• Customer service orientation.
• Willingness to work irregular hours or as required.
• Familiarity with filing systems.
• Strong numeracy skills.
• Basic report writing skills.