Agricultural Research Council (ARC): Admin Assistant

Job Overview

The Agricultural Research Council (ARC) Onderstepoort Veterinary Research (ARC-OVR) seeks to appoint a highly skilled and dynamic person to the following positions at Onderstepoort, Pretoria.

Position Title: Admin Assistant - Diagnostics

Duration: 1 Year contract

Responsibilities

• Deliver top-notch administrative support to the laboratory, ensuring a high standard of service.
• Oversee office operations by creating, monitoring, and implementing processes to ensure timely and effective handling of the division's business, including instructions, correspondence, and appointments.
• Compile information and create supporting documents for meetings, presentations, and reports.
• Establish and manage proper record-keeping systems, including filing, retrieval, retention, storage, and destruction.
• Screen telephone calls, inquiries, and relay messages promptly and accurately.
• Implement systems to coordinate the flow of correspondence to and from the office.
• Manage incoming and outgoing correspondences, such as letters and memos, and take minutes as needed.
• Cultivate positive customer relations through effective communication and service.
• Provide high-quality general secretarial and administrative support, including diary management, travel arrangements and logistical support for the office's efficient functioning.
• Plan and coordinate meetings, workshops, teleconferences, video conferences, and other events, ensuring accurate minute-taking.

Requirements

• Diploma or Degree in Office Administration / Secretarial or equivalent qualification.
• Computer literacy and proficiency in MS Office.
• Knowledge of administrative processes.
• Good communication skills (verbal and written).
• Good interpersonal relation.
• High degree of integrity and tact to handle sensitive and classified information.