Department Of Defence: Senior Secretary

Department Of Defence invites unemployed youth to apply for the following entry level position.

Senior Secretary

Reference No: CFO 21/1/4

Salary: R173 703 per annum

Job level: Junior / Entry level Jobs

Minimum Requirements:

• Grade 12 certificate.

Responsibilities:

• Render effective and efficient secretarial services to the Director.
• Take minutes in Director’s meetings.
• Typing of variety of documents, including agendas, memos, letters, and reports.
• Handle and maintain the Director’s diaries, correspondence, controls files, process telephone calls and take messages.
• Arrange entry authorisations, receiving visitors and serving tea/ refreshments.
• Arrange meetings, appointments, flights, accommodation and transport.
• Act as secretary when required.
• Ensure the Director receives agendas and minutes timeously.
• Update and store the Directorate’s personal information.
• Remind the Director of the scheduled meetings and appointments and submission documents.
• Ensure the office is tidy and inventory is maintained and updated.
• Ensure faulty and malfunctioning equipment in the office are reported.
• Receive, register, route and file correspondence accordingly (i.e. agendas, minutes etc.).
• Applicant will also be responsible for procurement of office requirements in the Director’s office

Competencies:

• Computer literate (MS Word, MS Excel, MS Powerpoint and MS Outlook, etc).
• Special skills requirements: Planning, Organizational skills and time management skill.
• Good communication skills (verbal, written skill and ability to communicate well with people at different levels).
• Good telephone etiquette, Ability to handle variety of tasks including management of Office Assets, stationery, procurement and able to work under pressure.
• Good inter-personal skills, adaptability and resourcefulness. Be presentable, reliable and punctual.
• Added advantage: Post matric qualification in this field.
• Added advantage: One (1) year experience in administration or secretarial field.