Department Of Defence: Senior Secretary - Entry level

Company : Department Of Defence
Location : Pretoria, South Africa
Job Type : Full-Time
Closing date: 19 February 2021

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Job Description

Department Of Defence: Senior Secretary

Department Of Defence invites unemployed youth to apply for the following entry level position.


Senior Secretary

Reference No: CFO 21/1/4

Salary: R173 703 per annum

Job level: Junior / Entry level Jobs


Minimum Requirements:

  • Grade 12 certificate.



  • Render effective and efficient secretarial services to the Director.
  • Take minutes in Director’s meetings.
  • Typing of variety of documents, including agendas, memos, letters, and reports.
  • Handle and maintain the Director’s diaries, correspondence, controls files, process telephone calls and take messages.
  • Arrange entry authorisations, receiving visitors and serving tea/ refreshments.
  • Arrange meetings, appointments, flights, accommodation and transport.
  • Act as secretary when required.
  • Ensure the Director receives agendas and minutes timeously.
  • Update and store the Directorate’s personal information.
  • Remind the Director of the scheduled meetings and appointments and submission documents.
  • Ensure the office is tidy and inventory is maintained and updated.
  • Ensure faulty and malfunctioning equipment in the office are reported.
  • Receive, register, route and file correspondence accordingly (i.e. agendas, minutes etc.).
  • Applicant will also be responsible for procurement of office requirements in the Director’s office


  • Computer literate (MS Word, MS Excel, MS Powerpoint and MS Outlook, etc).
  • Special skills requirements: Planning, Organizational skills and time management skill.
  • Good communication skills (verbal, written skill and ability to communicate well with people at different levels).
  • Good telephone etiquette, Ability to handle variety of tasks including management of Office Assets, stationery, procurement and able to work under pressure.
  • Good inter-personal skills, adaptability and resourcefulness. Be presentable, reliable and punctual.
  • Added advantage: Post matric qualification in this field.
  • Added advantage: One (1) year experience in administration or secretarial field.

How to Apply

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Date listed: 2021-02-06 14:18:43 | Closing date: 2021-02-19 | INTERN | Location : Pretoria South Africa