Universities South Africa: Receptionist Internship Programme 2024

Universities South Africa is contributing towards skills development by providing graduates with opportunities to gain work experience. It is therefore inviting applications for an Internship Programme that would run for a period of twelve (12) months. The programme provides an opportunity for unemployed graduates to gain meaningful experience in the labour market.

The position is responsible for managing the front desk and performing a variety of administrative and clerical tasks to support organizational operations.

Key Responsibilities:

• Manage the front desk (i.e. attend to telephones and directing calls to relevant staff and take messages when not available)
• Manage the flow of visitors and direct the visitors
• Receive, sort, and distribute mail and other documents
• Ensure reception area is tidy, presentable and has all necessary stationery and material (e.g. brochures)
• Perform other administrative duties such as minute taking, filing, photocopying, transcribing and faxing
• Coordinate meetings and organize catering
• Provide general administrative and clerical supportto various sections
• Maintain office security by following safety procedures and controlling access via the reception desk
• Maintain proper filing of documents and archive documents older than three years
• Performs any ad hoc duties as and when required.

Requirements:

• A bachelor’s degree or equivalent qualification

Skills and Competencies:

• Knowledge of administrative and clerical procedures
• Knowledge of customer service principles and practices
• Computer literacy to include (Microsoft Office i.e. Word, Excel, PowerPoint)
• Solid written and verbal communication skills
• Excellent organizational skills
• Professional attitude and appearance.