BDO: Procurement Internship Programme 2024

Primary Purpose of the Job: To assist the procurement department with meeting its administrative objectives, handle inquiries and maintaining stakeholder relationships.

Main Duties and Responsibilities

• Provide support in compiling the tender documents.
• Phone potential suppliers to notify them of the upcoming invitations.
• Timeously email the invitation to suppliers, as per the tender guidelines.
• Provide support to the Procurement Specialist to compile a register with contact details and supplier responses. (Evaluation Template)
• Create and maintain the Teams site and ensure all documents are relevant throughout the tender process.
• Book meetings when required.
•  Ensure a high level of accuracy is maintained in the information gathering process relating to the criteria of suppliers. 
• Assist with the general administration of supplier information, data accuracy and document management records.
• Support the Procurement Specialist in obtaining all relevant documentation for new suppliers or re-evaluation of current suppliers.
• Ensure that all supplier information is correct, accurate and complete on the vendor management system.
• Upload documents on SharePoint for recordkeeping.
• Attend to and resolve all queries; if unable to resolve, escalate to manager

Requirements:

• Degree/Diploma in: Procurement or Commerce.
• Applicants are not required to have professional work experience.

Skills and Competencies:

• Proficient in Microsoft Office
• Good verbal and written Communications Skills
• Ability to work as a team member
• Good oral and written communication skills
• Time Management
• Attention to detail
• Ethical Behaviour
• Ability to Multitask
• Adaptability
• Cope well under pressure