Department of Defence: Entry level Secretary

The Department of Defence invites unemployed youth to apply for the following Government entry level Jobs / positions.

Job level: Grade 12 / Junior / Entry level SA Government Jobs

Position Title: Secretary

Reference Number: INTFMNHQ/02/43/25/3

Location: SA Army Intelligence Formation, Pretoria

Salary: R228 321 – R268 950 per annum (Level 05)

Responsibilities:

• Provide a secretarial support services to GOC SA Army Intelligence Formation.
• Arrange weekly and monthly meetings, appointments and other work related engagements.
• Compile agenda and write minutes during meetings.
• Write routine notes, memos, letters and reports.
• Screen incoming and outgoing calls in the office.
• Manage incoming and outgoing correspondences and maintain proper record keeping for the GOC.
• Create various databases for record keeping.
• Handle travel and accommodation arrangements, and subsequent claims for the GOC.
• Manage the work attendance and leave register of the Command Division.
• Introduce new ideas to improve existing filing, tasking and document tracking processes.
• Develop and maintain an up to date database of internal and external stakeholders.
• Handle petty cash payments for the Command Division (purchase stationary and refreshments).
• Provide high quality typing service to the GOC. Deal with classified files and documents.
• Arrange for visitors authorisation and parking.
• Contribute positively to building a high performing team within the Command Division

Requirements:

• Grade 12 / Matric certificate or equivalent.
• No experience.

Skills and Competencies:

• Computer Literate (MS Word, Power Point, Access and Excel),
• Good communication skills (written and verbal).
• Proficiency language in English.
• Organising and planning skills,
• Good interpersonal skills,